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Digital Transformation of Lubrication: Streamlining and Revolutionizing Asset Maintenance

Writer's picture: RedlistRedlist

Updated: Jan 13



Conveyor motor

The methods and strategies of asset maintenance, particularly those of lubrication, have long been based on traditional practices. However, the rise of computer-powered tools and digital technologies is rewriting the rulebook, streamlining and revolutionizing asset maintenance processes. 


In this blog post, we explore how the digital transformation of lubrication is reshaping how industries approach maintenance. We discuss the key components of this digital transformation and the benefits they deliver from the factory floor to the bottom line. 


What Digital Transformation Means in Lubrication 

But first, we ask, what is digital transformation in lubrication? By definition, digital refers to using data binary format (0s and 1s) that is processed, transmitted, or stored electronically. 

It encompasses a broad range of technologies, including but not limited to computer-powered systems, such as IoT devices, cloud platforms, and mobile applications. 


Digital transformation means leveraging these technologies to optimize lubrication practices, replacing traditional pen-and-paper methods with smarter, data-driven solutions. Digital technologies allow your business to shift from reactive to proactive maintenance, unlocking efficiencies that were previously unattainable. Ultimately, digital-powered lubrication and asset maintenance improve accuracy, reduce downtime, and extend the life of machinery. 


Key Components of the Digital Transformation of Lubrication 

Below are the essential digital technologies and methods that drive the current digital transformation of lubrication management: 


IoT (Internet of Things) Sensors 

These are digital tools that collect real-time data on lubrication conditions such as viscosity, temperature, and contamination levels. IoT sensors are embedded into the machinery or equipment to provide continuous monitoring and ensure optimal lubrication levels and conditions. 


By using IoT sensors, teams can detect potential issues early and implement mitigating actions before these issues escalate. Additionally, data collection through IoT sensors minimizes manual checking and similarly labor-intensive processes. All in all, the use of IoT sensors extends machinery life through precise lubrication. 


Predictive Maintenance Algorithms 

These technologies involve using artificial intelligence (AI) and machine learning models to analyze historical and real-time data to predict when lubrication is needed. This approach helps shift maintenance from reactive or time-based to condition-based practices. 


The use of predictive maintenance algorithms optimizes maintenance schedules for efficiency and low operational costs. It also reduces over-lubrication, which causes damage to machinery as much as lack of lubrication. Finally, this digital approach minimizes unplanned downtime by addressing issues before they escalate.  


Cloud-Based Lubrication Management Systems (LMS) 

These systems are centralized platforms that store and manage lubrication-related data, schedules, and analytics. An excellent example of a cloud-based LMS is Redlist. This valuable digital technology improves accessibility and collaboration for maintenance teams, even across multiple locations. 


The cloud-based feature allows real-time access to data from anywhere. It also makes LMS easy to integrate with existing systems like CMMS (Computerized Maintenance Management Systems) and  EAM (Enterprise Asset Management). Cloud-based LMS also simplifies reporting and compliance documentation. 


Advanced Analytics and Dashboards 

These are tools that process raw data into actionable insights often displayed through intuitive dashboards. These tools enable maintenance managers to make effective, data-driven decisions.  


Through the use of advanced analytics and dashboards, teams can identify trends in lubricant performance and machine health. Thus, they can prioritize the scheduling of critical maintenance tasks. This data-driven approach also speeds up the decision-making process at all levels, minimizing downtime and boosting process efficiency.  


Mobile Accessibility and Apps 

Mobile-friendly applications or apps allow technicians to access lubrication schedules, update logs, and receive alerts from any location with an internet connection. These apps empower on-the-go maintenance and real-time issue resolution. 


Mobile accessibility and apps streamline communication among teams and reduce delays in responding to alerts or changes. This results in immediate access to information which, in turn, increases operational efficiency. 


Integration with Maintenance Systems 

Integrated maintenance systems, such as an integrated LMS, CMMS, and EAM, mean lubrication that is connected seamlessly and unified with overall asset maintenance. Thus, teams can have a comprehensive view of asset health, ensuring that lubrication aligns with broader maintenance strategies. Additionally, this reduces the duplication of effort across platforms, saving maintenance costs and ultimately maximizing business profitability. 


Digital Documentation and Compliance Tools 

These tools provide automated generation of lubrication logs, audit trails, and compliance reports. Thus, organizations can simplify the process of complying with regulatory standards and internal policies. Digital documentation and compliance tools reduce the time spent on documentation, ensure accurate and up-to-date records, and help avoid fines or penalties due to non-compliance. 


Sustainability Features 

These are tools that track lubricant usage and promote eco-friendly practices, thus aligning lubrication management with sustainability goals. Using these tools, organizations can reduce lubricant waste through precise application, monitor and optimize the disposal of used lubricants, and contribute to reduced environmental impact. 


Training and Upskilling Tools 

These tools include digital platforms or VR (virtual reality) training modules that educate teams on using lubrication technologies, ensuring staff are equipped to handle modern tools and strategies. When used properly, these tools can boost productivity and confidence in handling advanced systems, reduce errors in lubrication practices, and enhance team collaboration and understanding of digital tools. 


Case Study: Success with Digital Lubrication Management 

To further understand how digitally transforming your lubrication management can contribute to your organization’s success, consider this case study using Redlist LMS.   

Company: A sustainable wood production company 

Challenge/s:  

  1. No systematic lubrication plan  

  2. Partially completed lubrication routes 

  3. Lack of lubrication data collection 

  4. High number of bearing failures 

  5. Failures estimated to cost $20,000 in repairs and $12,000/hour in production loss 

 

Solution: Set up a lubrication management strategy with Redlist LMS. Charted lubrication routes using Lube Charting Software, digitizing and organizing lubrication data.   

Results:  

  1. 100% completed lubrication routes 

  2. Fully charted and organized system, complete with photos, documents, etc. 

  3. Significant decrease in bearing failures 

  4. Increased production output 

  5. Improved overall work environment 

  6. Saved $180,000/year in labor cost 

  7. Estimated $300,000 in downtime savings 


Digital Transformation of Lubrication Through Redlist 

The digital transformation of lubrication is not just a passing trend. Instead, it is increasingly becoming a competitive necessity. As industries strive for low costs and high profits, adopting digital tools for lubrication management will be critical to staying ahead. Adding Redlist to your arsenal of digital tools lets you embrace this revolution, ensuring your business’ maintenance practices are smarter, more efficient, and better aligned with modern demands. 


Digital transformation in lubrication is within your reach through Redlist. Let our lubrication experts help you streamline and revolutionize your asset maintenance today! 

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